Campaigning Guidelines

26 September 07

There are a number of ways to make your entries available for Members to view and the Academy strongly supports the distribution of DVDs in support of programmes entered into the Awards.

The Academy places strict restrictions on what can be sent to its Members. Broadcasters and producers are permitted to send:

invitations to screenings of programmes entered into the Awards
videos or DVDs of programmes entered
additional information about a programme must be limited to a four page booklet (including cover) per programme
soundtracks and screenplays where appropriate
sending reviews is prohibited

SCREENERS

The Academy will make its Membership list available through a third-party mailing house between 1 December 2008 and Thursday 15 January 2009. All mailing houses must sign a confidentiality agreement before the Membership list will be issued. Please contact Jim Bradshaw on either jimb@bafta.org or 020 7292 5833 who will issue these agreements.

All costs and postage associated with the mailing house must be borne by the broadcaster/producer. To use the Academy’s mailing house Direct Works Ltd, contact Andy Quickenden-Smith on andy@direct-works.com or 01622 757 111.

COMMUNICATIONS

If you wish to invite Academy Members to a screening by email or to offer viewing copies, please contact Kelly Smith on kellys@bafta.org or 020 7292 5821 who will arrange for this to be included in an email newsletter from the Academy, which will list all of the screening opportunities available to the voting Members of the Academy.

Please note there will only be three opportunities to be included on these, so emails need to be with the Academy by the following dates:
Tuesday 9 December - to be sent on Thursday 11 December
Tuesday 16 December - to be sent on Thursday 18 December
Tuesday 6 January - to be sent on Thursday 8 January

Please include venue, time, date of screenings
Information about the programme must be limited to synopsis, cast and crew. No details of reviews, quotes, or awards won will be included
Website links may be included
Contact email addresses and/or phone numbers must be included for Members to request screeners and book seats at screenings directly
The Academy will make the list of screenings and screeners available on the Members’ Section of the BAFTA website

BROCHURES AND OTHER MATERIALS

If you wish to send Members printed information about your entry, the following should be adhered to:

Additional printed information must not exceed a single four-sided A4 document per entry. This document can be of any shape but must not exceed the pagination limit, which includes covers. Details of screenings (i.e. venue, time, date) may be listed and/or information about the entry. This may include synopses, cast and crew, 'for your consideration' listings which reflect the BAFTA categories, quotes and other nominations/awards received
You may combine a number of entries within a booklet, the same limit of four sides of A4 per entry (including covers) applies. Covers may contain company details (contact numbers etc) but no details of the entries
It is acceptable to send soundtracks. Retail versions may be sent if available but these must contain music written or licensed for the entry only. Soundtracks may also be provided online as downloads
If you wish to send screenplays, Members must be contacted in advance and asked if they would like to receive a copy. Screenplays should generally be provided as downloads but hard copies may be sent
'Making Of' books are not permitted

BAFTA LOGOS

You may only use the BAFTA logo in print and broadcast once you have received a nomination. Logos and permission agreements will be provided by the Academy before the nominations are announced, for advance artwork preparation, but may only be used if the programme receives a nomination.

The Academy kindly invites broadcasters and producers to respect these rules and regulations. Any broadcasters or production companies abusing this facility will forfeit their right to access the Membership.

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